Tackling the Challenges Created by the Use of Unapproved Software and Personal Devices

In today’s tech-savvy world, it’s common for employees to bring their own devices to work or download software that they think will boost their productivity. While this initiative can seem beneficial at first glance, the use of unapproved software and personal devices in the workplace can create significant security and compliance risks. At Subsidium, we’re here to help you navigate these challenges with ease and ensure your IT environment remains secure and efficient.

The Risks of ‘Shadow IT’

‘Shadow IT’ refers to the use of IT-related hardware or software by a department or individual without the knowledge of the IT department. This can include everything from cloud services, like file-sharing apps, to communication tools, and more. The risks associated with Shadow IT are not trivial; they range from data breaches to severe compliance violations that can result in hefty fines.

Why Do Employees Use Unapproved Software?

Understanding why employees use unapproved software and devices is the first step towards managing these risks. Often, the motivation is simplicity and familiarity – employees may find certain tools better suit their workflow or are easier to use than the approved alternatives. In some cases, they might not even be aware of the company policies regarding software and device use.

How Subsidium Managed Solutions Can Help

  1. Tailored IT Policies and Governance:

At Subsidium, we specialise in crafting tailored IT policies that align with your company’s specific needs and regulatory requirements. We help establish clear guidelines that everyone in your organisation can follow, ensuring that all technology use is safe and authorised.

  1. Innovative Monitoring Solutions:

Subsidium offers advanced monitoring solutions that track and manage the use of unauthorised software and devices within your network. Our tools are designed to alert you in real-time to any breach of policy, helping you to react swiftly and mitigate risks.

  1. Feedback-driven IT Procurement:

We work closely with your teams to understand their needs and preferences, which guides our recommendations for approved software and devices that match or exceed the performance of unapproved options. This approach reduces the temptation to seek external solutions, enhancing both productivity and compliance.

  1. Open Communication Channels:

Our approach emphasises the importance of open communication between IT departments and employees. We facilitate forums and feedback mechanisms where workers can express their needs and concerns, helping to ensure that IT policies are both effective and well-received.

Embracing the Future Responsibly

At Subsidium, we understand that technology is always evolving, and so are the ways that employees interact with it. By staying proactive and engaging with your team, you can ensure that your company harnesses the power of modern IT without falling prey to its potential pitfalls.

Adopting a strategic approach to manage the use of unapproved software and personal devices can transform what is often seen as a risk into an opportunity for enhancing productivity and security. Let’s tackle these challenges together—to create a safer, more efficient work environment.

Let’s get the ball rolling

We’d love to hear from you. Get in touch to find out how we can help you and your business, with a custom-made approach to managing your devices. It’s so easy and it’s all under one roof.